About Microsoft OneDrive
What is Microsoft OneDrive?
Microsoft OneDrive is Microsoft's cloud storage, with 5 GB free on a Microsoft account and 1 TB included with Microsoft 365 Personal. It works closely with Windows and the Office apps, so files saved in Word and Excel are available on every device.
Files On-Demand shows all your OneDrive files in File Explorer or Finder without using local disk space, and you can pin files for offline use. Sharing links can require a password or expire on a date. OneDrive keeps version history for every file type, lets you restore deleted files from the recycle bin, and for Microsoft 365 subscribers detects ransomware and restores the whole OneDrive to any point in the last 30 days. Personal Vault protects your most sensitive files with an extra sign-in step and automatic locking.
Who is Microsoft OneDrive for?
- CA firms working mainly in Word, Excel and Outlook.
- Windows users who want cloud files in File Explorer without filling the disk.
- Microsoft 365 subscribers who already have 1 TB of storage included.
What type of software is Microsoft OneDrive?
Microsoft OneDrive is listed under Cloud Storage.
What are Microsoft OneDrive's core capabilities?
- Storage: 5 GB free, 1 TB with Microsoft 365 Personal and 2 TB shared with Family.
- Files On-Demand: All files visible in File Explorer or Finder without using disk space, with offline pinning.
- Sharing: Links with passwords and expiry dates.
- Recovery: Version history, recycle bin and 30-day File Restore.
- Security: Ransomware detection and Personal Vault for sensitive files.
- Office: Save and edit Word, Excel and PowerPoint files across devices.
Answers above are based on Microsoft OneDrive's website, read on 30 Oct 2026.
Who makes Microsoft OneDrive?
Microsoft OneDrive is made by Microsoft and is part of Microsoft 365.
What CAs are saying about Microsoft OneDrive
Microsoft OneDrive has no reviews on SoftwaresForCA yet.
Key features
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- ?Free PlanFree storage you can keep using without paying.
- ?Desktop Sync AppA Windows or Mac app that keeps folders on your computer in sync with the cloud.
- ?Mobile AppsAndroid and iOS apps to view, upload and back up files from your phone.
- ?Offline AccessKeep chosen files available without an internet connection.
- ?Files On-DemandSee every cloud file on your computer without it taking up local disk space.
- ?Large File UploadsUpload or transfer very large files, such as audit files or scanned archives.
- ?Password & Expiring LinksShare links protected by a password or set to expire on a date.
- ?File RequestsSend clients a link to upload documents straight into a folder, without an account.
- ?Shared Team FoldersTeam folders or shared drives that belong to the firm, not to one person.
- ?Real-Time Document EditingEdit Word, Excel or other documents together in the browser.
- ?CommentsComment on files to give feedback or ask questions.
- ?Encryption at Rest & in TransitFiles are encrypted on the provider's servers and while being uploaded or downloaded.
- ?Client-Side EncryptionFiles are encrypted on your device so the provider cannot read them.
- ?Two-Factor AuthenticationA second step, such as an OTP or authenticator app, when signing in.
- ?Version HistoryRestore earlier versions of a file after changes.
- ?Deleted File RecoveryRecover deleted files from a trash or recycle bin for a set number of days.
- ?Ransomware ProtectionDetect ransomware and roll files back to before an attack.
- ?Admin Controls & Audit LogsManage users and devices, set sharing policies and see who accessed what.
- ?Search with OCRSearch inside files, including text in scanned documents and images.
- ?AI AssistantAI that summarises files, answers questions about them or finds content.
- ?Document ScanningScan paper documents to PDF with your phone camera.
- ?E-SignatureRequest or add electronic signatures on documents.
- ?Business PlansTeam plans with pooled storage, admin controls and per-user billing.
- ?Lifetime PlanPay once for storage you keep, instead of a subscription.
- ?Data Region ChoiceChoose the country or region where your files are stored.